For example, a client name or a product name may occur several times. In many documents you may need the same data repeatedly. The difference is that the work is more cumbersome and takes longer. You can use document properties and DocProperty fields for the same purpose by using Word's own features. The video shows the DocTools DocPropertyManager add-in in use.
How to insert text fields in word how to#
See How to insert a DocProperty field using the built-in functionality of Word later in this article.įor an illustration of what document properties and DocProperty fields can be used for, see this short video. A DocProperty field will show the value of the related document property – standard or custom. You do so by inserting a field of the type DocProperty. You can insert the value of a document property in the document. This article will concentrate on what you can use document properties for in the contents of Word documents.
File Explorer, you can see and search for documents with specific standard document property values. This is true for both the standard and the custom document properties. None of the Word document properties are visible in the document content unless you do something to insert their values into the content. This article will not deal further with document library properties.īack to Table of Contents What can document properties be used for? For details about the types, see About the different data types of custom document properties below.ĭocument library properties are related to documents that are stored in a document library on a website or in a public folder, e.g. There are four data types: Text, Date, Number and Yes or No. Each custom document property must be assigned a name, a data type and a value. You can add as many custom document properties as you wish. Word documents do not contain any custom document properties by default. Such properties are called custom document properties. In addition to the standard properties, you can add Word document properties yourself. file size, when the document was last saved or printed. Title, Author, Keywords and Comments) whereas others store statistics data that is updated automatically by Word and that cannot be edited, e.g. You can edit the value of some of the standard properties (e.g. The standard properties have fixed names that you cannot change. These properties are used to store certain types of metadata about your document. If you don’t see your field name in the list, choose Insert Merge Field.Ĭhoose Database Fields to see the list of fields that are in your data source.All Word documents contain a set of standard document properties, e.g. If you want to personalize a document by including your recipients' first names, insert the First_Name merge field on its own.Ĭlick or tap where you want the merge field.Ĭhoose the down-arrow under Insert Merge Field, and select a field. Also, a merge field like First Name doesn't have to be part of an Address Block or Greeting Line. To include data like phone numbers or email addresses, you insert those merge fields specifically. Add a Greeting LineĬlick or tap where you want to add the greeting in your document.Ĭhoose the name style that you want to use, and set other options. Word gives you options for choosing the formality of the name in the address.
On the Mailings tab, choose Address Block Add an Address BlockĬlick or tap where you want to add the address block in your document. If you don’t have a mailing list yet, click Type New List to create your list in Word. Note: If the merge field commands appears dimmed, click Select Recipients and choose the kind of mailing list you’re using.
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